Baybridge Water & Sewer Replacement

STATUS UPDATE:

12.16.2024 Pensacola Concrete Construction has successfully crossed the paver entrance in the commercial area and plans to have the sewer work completed prior to breaking for the holidays. They will be onsite until Friday and will return after the holiday.

12.12.2024 The contractor has informed me that the 'Paver Entrance' will not reopen until midday tomorrow. While all the pavers have been replaced, the concrete ribbon still needs to be poured to ensure that the pavers remain in place before any vehicles drive over them. Both the paver entrance and a portion of the closed parking lot are expected to be reopened by midday tomorrow. We apologize for the inconvenience and appreciate your understanding.

12.11.2024 On December 11, 2024, the paver crew will undertake the replacement of the pavers. It is anticipated that the paver entrance will be accessible by the close of business on December 11, 2024. Commencing on Thursday, December 12, 2024, the schedule for parking lot openings and closures will be provided below:

12.5.2024 Both the water and sewer pipes are being replaced simultaneously to minimize disruption to the Bay Bridge area.

12.3.2024 Please take a moment to review the information below. Starting tomorrow morning, December 4, the main paver entrance will be closed, and NO THRU TRAFFIC will be permitted. Contractors have scheduled a paver company to remove the pavers to facilitate access to the existing sewer line for replacement. The northwest entrance will remain open for entering and exiting the Bay Bridge commercial areas. Temporary parking will be available, as indicated below in the paver entrance/exit area. However, please use caution when walking to and from your vehicle, as there will be ongoing construction. PCC will gradually reopen the closed parking area as they continue work eastward, allowing 3-5 additional parking spaces to become available daily. This closure is expected to last from December 4 to December 9.

Please reach out to me if you have any questions/concerns.

11.21.2024 Pensacola Concrete Company (PCC) is currently moving equipment and preparing to re-open the previously closed lot. Starting tomorrow morning, the parking areas will be adjusted as shown in the photo below, indicating which areas will be open and which will be closed. I will provide an update regarding the next parking closure area when the time comes.

11.14.2024 Good afternoon. I understand the frustration regarding parking availability in the commercial areas. Pensacola Concrete Company (PCC) has reopened the north entrance by Building 55 and has laid asphalt to create additional parking. PCC is in the process of moving further south within the parking lot; however, the "PAVER ENTRANCE" will remain accessible for entry and exit. The photo below shows the parking areas that will be open and closed starting tomorrow morning. One area will be closed until next week, at which point I will provide another update indicating the next parking closure area.

10.21.2024 Construction begins! Pensacola Concrete Company will begin construction on the commercial side of Bay Bridge and will replace the sewer first.

GroupMe has been created for residents and business owners of the Bay Bridge project area, enabling project updates and facilitating two-way communication. If you are a resident or business owner, you may access the GroupMe Bay Bridge Water & Sewer Replacement project group by clicking the link below or scanning the QR code:

GroupMe - Bay Bridge Water & Sewer Replacement Project

10.16.2024 A preconstruction meeting is held with Pensacola Concrete Company, the engineer of record, and the city. Notice to Proceed issued at pre-con meeting.

10.7.2024 City Council approved the special assessment for the Bay Bridge Water and Sewer Replacement project.

7.18.24 On July 15, 2024, the City Council approved the bid award to Pensacola Concrete Construction Company. Staff is currently working to obtain signatures from both parties and execute the contract. This project has been awarded 365 construction days; however, construction will not commence until after the Special Assessment Public Hearing, scheduled for October 7, 2024, at 5:30 pm at City Hall in the Chambers. 

The bid opening took place on June 27th, and the city received one bid totaling $1,734,107.29 from Pensacola Concrete Construction Company. The staff has prepared a memo for the July 15, 2024, council meeting recommending awarding the bid to Pensacola Concrete Construction Company. 

06.13.2024: Pre-bid meeting held today. Bid Opening will be held Thursday, June 27 at 2:00 pm at City Hall.

Project Update, May 9, 2024:

The City has received the final design plans from BDI. The project has been approved for advertisement by City Council and will be advertised sometime in June.

March 18, 2024 Update:

60% design plans submitted; 100% design plans expected 4.19.2024

• Level 'B' of the Subsurface Utility Evaluation (SUE) has been completed. This effort involved non-destructive detection of utility locations.
• Utilities have been marked and tagged throughout the project area, and we are currently collecting data from their flag and marking locations.
• Level 'A' potholing is underway.
• SUE should be completed by 2.14.2024

On January 16, 2024, City Council approved the change order for a Subsurface Utility Evaluation to locate utilities that are not visible.
BDI has completed the survey of the project area; however, a Subsurface Utility Evaluation is needed to locate the utilities that were not visible. Staff has drafted a memo to City Council for approval of the evaluation. Next CC meeting is 1.16.2024.  BDI will prepare 100% design plans and bid documents. The design phase is currently at 60%.

BACKGROUND:
In 1992, with the completion of the Baybridge construction, the city declined the acceptance of the water system and the sewer collection system in the Baybridge divisions. Only the sewer collection system in the Baybridge Villas and the lift station serving all three subdivisions were accepted by the city. However, the Baybridge Villas water system was not accepted because it was supplied from deficient systems. In 1992, with the completion of the Baybridge construction, the city declined the acceptance of the water system and the sewer collection system in the Baybridge divisions. Only the sewer collection system in the Baybridge Villas and the lift station serving all three subdivisions were accepted by the city. However, the Baybridge Villas water system was not accepted because it was supplied from deficient systems. In August, the City Council authorized staff to proceed with letters seeking the approval of the majority of property owners prior to committing to the cost of the design. majority of property owners prior to committing to the cost of the design.

DISCUSSION:
Staff sent letters to the property owners and received forty (40) positive responses and seven (7) negative responses, with twenty-six (26) properties providing no response. This equates to a 54.8% positive response from the total property owners.  While this response is not overwhelmingly in favor of the project, it does show a majority of property owners are aware of the issues with the utility systems and wish to resolve them. The utility staff favors this project because of the water loss, service reliability, and potential system contamination. The system is a water loss burden the utility has no control over, and the City is often informed of uncontrolled water leaks that have been happening for days. The owners of the private system are also limited by the availability of commercial plumbers and contractors to maintain the system. Owners complain about monthly outages causing problems, and there is no control over precautionary boil water notices and bacteriological testing of restored mains.

On August 7, the City Council approved the professional services fee of $165,700 under the Master Services Agreement with Baskerville-Donovan, Inc. (BDI) for the Baybridge Water and Sewer Replacement Project.