Baybridge Water & Sewer Replacement

STATUS UPDATE:

7.18.24 On July 15, 2024, the City Council approved the bid award to Pensacola Concrete Construction Company. Staff is currently working to obtain signatures from both parties and execute the contract. This project has been awarded 365 construction days; however, construction will not commence until after the Special Assessment Public Hearing, scheduled for October 7, 2024, at 5:30 pm at City Hall in the Chambers. 

The bid opening took place on June 27th, and the city received one bid totaling $1,734,107.29 from Pensacola Concrete Construction Company. The staff has prepared a memo for the July 15, 2024, council meeting recommending awarding the bid to Pensacola Concrete Construction Company. 

06.13.2024: Pre-bid meeting held today. Bid Opening will be held Thursday, June 27 at 2:00 pm at City Hall.

Project Update, May 9, 2024:

The City has received the final design plans from BDI. The project has been approved for advertisement by City Council and will be advertised sometime in June.

March 18, 2024 Update:

60% design plans submitted; 100% design plans expected 4.19.2024

• Level 'B' of the Subsurface Utility Evaluation (SUE) has been completed. This effort involved non-destructive detection of utility locations.
• Utilities have been marked and tagged throughout the project area, and we are currently collecting data from their flag and marking locations.
• Level 'A' potholing is underway.
• SUE should be completed by 2.14.2024

On January 16, 2024, City Council approved the change order for a Subsurface Utility Evaluation to locate utilities that are not visible.
BDI has completed the survey of the project area; however, a Subsurface Utility Evaluation is needed to locate the utilities that were not visible. Staff has drafted a memo to City Council for approval of the evaluation. Next CC meeting is 1.16.2024.  BDI will prepare 100% design plans and bid documents. The design phase is currently at 60%.

BACKGROUND:
In 1992, with the completion of the Baybridge construction, the city declined the acceptance of the water system and the sewer collection system in the Baybridge divisions. Only the sewer collection system in the Baybridge Villas and the lift station serving all three subdivisions were accepted by the city. However, the Baybridge Villas water system was not accepted because it was supplied from deficient systems. In 1992, with the completion of the Baybridge construction, the city declined the acceptance of the water system and the sewer collection system in the Baybridge divisions. Only the sewer collection system in the Baybridge Villas and the lift station serving all three subdivisions were accepted by the city. However, the Baybridge Villas water system was not accepted because it was supplied from deficient systems. In August, the City Council authorized staff to proceed with letters seeking the approval of the majority of property owners prior to committing to the cost of the design. majority of property owners prior to committing to the cost of the design.

DISCUSSION:
Staff sent letters to the property owners and received forty (40) positive responses and seven (7) negative responses, with twenty-six (26) properties providing no response. This equates to a 54.8% positive response from the total property owners.  While this response is not overwhelmingly in favor of the project, it does show a majority of property owners are aware of the issues with the utility systems and wish to resolve them. The utility staff favors this project because of the water loss, service reliability, and potential system contamination. The system is a water loss burden the utility has no control over, and the City is often informed of uncontrolled water leaks that have been happening for days. The owners of the private system are also limited by the availability of commercial plumbers and contractors to maintain the system. Owners complain about monthly outages causing problems, and there is no control over precautionary boil water notices and bacteriological testing of restored mains.

On August 7, the City Council approved the professional services fee of $165,700 under the Master Services Agreement with Baskerville-Donovan, Inc. (BDI) for the Baybridge Water and Sewer Replacement Project.