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CURRENT BID OPPORTUNITIES
Bid Due Date: September 24, 2026 @ 2:00 p.m. CDT(opens in new tab)
The City of Gulf Breeze uses QuestCDN(opens in new tab) to advertise and manage its formal competitive solicitations.
Vendors must access the solicitation through QuestCDN(opens in new tab) to:
- View the complete solicitation package
- Download plans, specifications, forms, and other documents
- Receive addenda and solicitation updates
- Submit questions, when applicable
- Submit bids and proposals electronically
Important: Information displayed on the City’s website is provided for convenience only.
QuestCDN(opens in new tab) is the official source for solicitation documents, addenda, updates, and electronic bid submissions.
UPCOMING SOLICITATIONS
The following solicitations are currently anticipated. Please visit the City’s QuestCDN(opens in new tab) page for official solicitation documents, dates, requirements, addenda, and submission information.
- Design-Build Services for the Community Center Emergency Generator Connection and 1600 Amp Automatic Transfer Switch Installation
- Annual Asphalt Resurfacing, Milling & Paving Services
RECEIVE SOLICITATION NOTIFICATIONS
Want to hear about new City contracting opportunities?
Vendors interested in receiving courtesy email notifications when the City of Gulf Breeze advertises new competitive solicitations may request to be added to the City’s solicitation notification list.
To join, email [email protected](opens in new tab) with “Solicitation Notifications” in the subject line.
Email notifications are provided as a courtesy. Vendors remain responsible for monitoring QuestCDN for current solicitations, official documents, addenda, deadlines, and other updates.
[VIEW ALL SOLICITATIONS ON QUESTCDN](opens in new tab)
DOING BUSINESS WITH THE CITY
The City of Gulf Breeze purchases a wide variety of goods, services, professional services, and construction services. Procurement methods vary based on the type and value of the purchase and are conducted in accordance with the City’s Purchasing Policies and Procedures and applicable law.
Small Purchases: City departments may make purchases within established departmental purchasing and P-Card authority.
Informal Quotes: Purchases exceeding $5,000 but less than $35,000 generally require three written quotes.
Formal Competitive Solicitations: Purchases of $35,000 or more are generally procured through a formal competitive process, such as an Invitation to Bid (ITB), Request for Proposals (RFP), or Request for Qualifications (RFQ). Formal solicitations are advertised and administered through QuestCDN.(opens in new tab)
Cooperative & Piggyback Contracts: When permitted, the City may utilize competitively awarded cooperative contracts or contracts awarded by other governmental agencies when determined to be in the City’s best interest.
Purchase Authorization: Vendors should obtain an authorized purchase order or other appropriate authorization from the City before providing goods or services. Vendors should not assume that a City employee has purchasing authority based solely on a request for goods or services.
UNDERSTANDING OUR COMPETITIVE PROCESS
Invitations to Bid (ITBs)
Bids are evaluated for compliance with the solicitation requirements. Award is generally made to the lowest responsive and responsible bidder, subject to the terms of the solicitation and required City approvals.
Requests for Proposals (RFPs) & Requests for Qualifications (RFQs)
Proposals and qualifications are evaluated based on the criteria established in the solicitation. A Selection Committee may evaluate and rank firms and, when applicable, invite shortlisted firms for presentations or interviews.
Public Meetings & Selection Committees
Selection Committee meetings are publicly noticed and conducted in accordance with Florida’s Sunshine Law. Certain portions of meetings involving presentations or interviews may be temporarily exempt from the open-meeting requirements as provided by Florida law.
CONE OF SILENCE
To protect the integrity of the competitive procurement process, a Cone of Silence applies to communications regarding an active solicitation from the time specified by City policy through final award.
During this period, vendors, respondents, and their representatives must not communicate regarding the solicitation with City Council members, Selection Committee members, or City employees except as specifically permitted by the solicitation documents or City policy.
All questions regarding an active solicitation should be submitted through the method identified in the solicitation documents.
Please review the applicable solicitation and the City’s Purchasing Policies and Procedures for complete Cone of Silence requirements.
PURCHASING POLICIES & PROCEDURES
The City’s Purchasing Policies and Procedures establish requirements for competitive procurement, purchasing authority, vendor communications, contract awards, protests, and other procurement activities.
[VIEW THE CITY’S PURCHASING POLICIES & PROCEDURES](opens in new tab)
NEW VENDORS
Becoming a City Vendor
Interested in bidding on City opportunities?
Access the City’s competitive solicitations through QuestCDN(opens in new tab).
Selected to provide goods or services to the City?
New vendors must provide a completed W-9 Form and any required payment and contact information to Accounts Payable – [email protected] (opens in new tab)– before payment can be processed.
INVOICES & PAYMENTS
Submitting an Invoice
All invoices should be addressed to:
City of Gulf Breeze
Attn: Accounts Payable
P.O. Box 640
Gulf Breeze, FL 32562-0640
To help avoid payment delays, invoices should include, when applicable:
- City employee or department requesting the purchase
- Description of goods or services provided
- Delivery or service date
- Purchase Order number
- Contract or project reference
- Individual invoice number and amount due
**Important Payment Information**
- Invoices must be properly approved and clearly identify the goods or services being billed. Statements showing only an outstanding balance cannot be processed in place of individual invoices.
- To avoid delays, vendors should submit invoices directly to the appropriate City payment contact rather than leaving invoices with field personnel.
[VIEW CITY TAX-EXEMPT CERTIFICATE](opens in new tab)
ACCESSIBILITY
The City of Gulf Breeze is committed to providing access to its programs, services, and activities in accordance with the Americans with Disabilities Act. To request a reasonable accommodation, please contact the City at 850.934.5115 at least 48 hours in advance when possible.
QUESTIONS OR NEED ASSISTANCE?
For questions about City purchasing, procurement procedures, vendor opportunities, or doing business with the City, please contact:
Spring Renton, PPA
Procurement Officer
City of Gulf Breeze
850.203.6039
[email protected](opens in new tab)
For questions regarding a specific active solicitation, please follow the communication and question procedures identified in the solicitation documents on QuestCDN.(opens in new tab)
